Published on 28 March 2019

Sales Admin & Logistics Coordinator

Responsibilities

  • Sales administration :
    • Prepare, Review,  finalize sales quotations in the ERP system
    • Record sales and book revenue in the ERP system according to the sales procedure (invoicing rules, incoterms, TnCs…)
    • Record and keep track of contract signed (maintenance, licenses…) per vehicles or customers,
    • Record invoicing terms in ERP and followup on invoicing schedule in relation with project managers or sales persons
    • Coordinate contract internal reviews according to EasyMile sales and projects processes, in relation with the parties involved (sales and projects teams, management) like : contract review, NoNogo meetings, kick-off meeting,…
    • Keep track of customer’s payments
  • Logistics :
    • Manage insurance and NRTK requests and follow-up
    • Manage part receipt or shipping to/from the office in Denver, coordinating with headquarters and US suppliers
    • Report parts needs to EasyMile headquarters and follow up on procurement and delivery
    • Manage importation process and documents, submit and follow up on importation approvals at federal level, including submissions to NHTSA
    • Manage receipt and/or delivery of EasyMile vehicle coming from other entities, or partners
    • Manage shipping of vehicles between partners locations in US and Canada, create associated PO in ERP and ensure cost-efficiency on transport
    • Support planning and logistics associated with marketing conferences/trade shows
    • Record and followup on parts and vehicles movement in the ERP system, and keep stock status and valuation up to date
    • Coordinate with headquarters in Toulouse France, to enforce administrative processes, for sales, invoicing, vehicles/parts delivery, logistics
  • Participate in the continuous deployment of the ERP system at EasyMile Inc, including :
    • Testing new modules
    • Enforcing usage of ERP modules, training and supporting local users,
    • Provide feedback on issues or ways of improvements to the headquarters
  • Participe in office management tasks:
    • Coordinate EasyMile guest visits, including communications with visitors and staff coordination
    • Office supplies procurement, cleaning support, parking, and coordination with landlord, and local authorities

Requirements

  • Required  previous experience in a sales administration or accounting role,
  • Preferred previous experience with an ERP system, ODOO experience would be a plus,
  • Strong written and verbal communication skills. Team player, positive attitude, concise and reporting prone.
  • Ability to work effectively in a multicultural and decentralised environment.
  • Comfortable working in Microsoft Word, Microsoft Excel, Microsoft Powerpoint, and/or equivalent tools from the Google Suite,
  • Ability to prioritize and juggle many tasks coming from different people
  • A commitment to knowledge, thoroughness, and customer satisfaction.
  • Fluency in written and oral English.
  • French would be a plus
  • Additional training to be provided in Toulouse, France thus requires valid US Passport.
  • Knowledge in US sales tax management would be a plus
  • Operational knowledge of Incoterms

Full time

Denver, USA

Field Services

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