Prepare, Review, finalize sales quotations in the ERP system
Record sales and book revenue in the ERP system according to the sales procedure (invoicing rules, incoterms, TnCs…)
Record and keep track of contract signed (maintenance, licenses…) per vehicles or customers,
Record invoicing terms in ERP and followup on invoicing schedule in relation with project managers or sales persons
Coordinate contract internal reviews according to EasyMile sales and projects processes, in relation with the parties involved (sales and projects teams, management) like : contract review, NoNogo meetings, kick-off meeting,…
Keep track of customer’s payments
Manage insurance and NRTK requests and follow-up
Manage part receipt or shipping to/from the office in Denver, coordinating with headquarters and US suppliers
Report parts needs to EasyMile headquarters and follow up on procurement and delivery
Manage importation process and documents, submit and follow up on importation approvals at federal level, including submissions to NHTSA
Manage receipt and/or delivery of EasyMile vehicle coming from other entities, or partners
Manage shipping of vehicles between partners locations in US and Canada, create associated PO in ERP and ensure cost-efficiency on transport
Support planning and logistics associated with marketing conferences/trade shows
Record and followup on parts and vehicles movement in the ERP system, and keep stock status and valuation up to date
Coordinate with headquarters in Toulouse France, to enforce administrative processes, for sales, invoicing, vehicles/parts delivery, logistics
Participate in the continuous deployment of the ERP system at EasyMile Inc, including :
Testing new modules
Enforcing usage of ERP modules, training and supporting local users,
Provide feedback on issues or ways of improvements to the headquarters
Participe in office management tasks:
Coordinate EasyMile guest visits, including communications with visitors and staff coordination
Office supplies procurement, cleaning support, parking, and coordination with landlord, and local authorities
Required previous experience in a sales administration or accounting role,
Preferred previous experience with an ERP system, ODOO experience would be a plus,
Strong written and verbal communication skills. Team player, positive attitude, concise and reporting prone.
Ability to work effectively in a multicultural and decentralised environment.
Comfortable working in Microsoft Word, Microsoft Excel, Microsoft Powerpoint, and/or equivalent tools from the Google Suite,
Ability to prioritize and juggle many tasks coming from different people
A commitment to knowledge, thoroughness, and customer satisfaction.
Fluency in written and oral English.
French would be a plus
Additional training to be provided in Toulouse, France thus requires valid US Passport.
Knowledge in US sales tax management would be a plus